Authors: Melanie Cameron, Melanie Anjele Cameron
ISBN-13: 9780071622271, ISBN-10: 0071622276
Format: Paperback
Publisher: McGraw-Hill Companies, The
Date Published: April 2009
Edition: Original
Melanie Anjele Cameron has 15 years of experience with Oracle E-Business Suite, beginning on R9, and has worked with subsequent release making her well-versed on both Oracle's functionality and business impacts. Ms. Cameron has written and presented on this topic for user groups at the local and national level and served on the board of directors for the AZOAUG from 2002-2007.
Master Oracle E-Business Suite's Oracle Procure-to-Pay
Drive better decision making and maximize asset usage with Oracle E-Business Suite's comprehensive end-to-end procurement solution. This Oracle Press guide details, step-by-step, how to streamline and optimize your enterprise acquisition cycle using Oracle Procure-to-Pay. Set up and configure each module, generate contracts and purchase orders (POs), perform automatic invoicing, process payments, and enforce fiscal policies. You will also learn how to use powerful new purchasing and payables features.
Acknowledgments ix
Introduction x
1 Procure-to-Pay Overview 1
The Procure-to-Pay Family 2
Purchasing 2
iProcurement 2
iSupplier Portal 3
Services Procurement 3
Sourcing 3
Procurement Contracts 3
Approval Management 3
E-Business Tax 3
iExpenses 3
Payables 3
Payments 4
Subledger Accounting 4
A Word about Conversions 4
Converting Suppliers 4
Open Invoices 4
Purchasing Conversions 5
2 Purchasing Setups 7
Setups Completed with Other Modules 8
Locations for Delivery (Conditionally Required) 8
Organization Classification (Required) 10
Inventory Parameters 12
Costing Information 12
Revision, Lot, Serial, and LPN 12
Other Accounts 12
Defining Item Number Format in EBS (Optional) 13
Units of Measure (Conditionally Required) 13
Setting Up Classes 14
Adding Additional Units of Measure to a Class 14
Unit of Measure Conversions 15
Creating Categories for Purchasing (Required) 16
Using Employees in Purchasing (Required) 19
Setting Up Approvers for Requisitions and Purchase Orders (Required) 20
Creating Buyers (Required) 22
Purchasing Options (Required) 24
Document Controls 24
Document Defaults 27
Document Numbering 30
Receiving Options 30
Accounting Options Available with Receiving Transactions 33
Cost Factors for Receipts 33
Financial Options (Required) 33
Line Types (Conditionally Required) 33
Requisition Templates (Optional) 34
Document Types (Conditionally Required) 35
Account Generator (Conditionally Required) 37
3 Processing Purchasing Documents 39
Purchasing Documents 40
Requests for Quote 40
Requisitions 40
Purchase Orders and Agreements 40
Releases 40
Purchasing Documents, Step-by-Step41
Requisitions 41
Using the Supplier Item Catalog to Create Requisition Lines 45
Requisition Distributions 47
Outside Processing 49
Defaulting Requisition Information 49
Approving Purchasing Documents 50
Approving a Requisition 51
Controlling Requisitions 52
Creating Purchase Orders from Requisitions 53
AutoCreate 54
Purchasing Documents 60
Setting Purchase Order Preferences 67
Approving Purchasing Orders 68
Controlling Purchasing Documents 68
Tracking Changes to Purchasing Documents 70
Releases 71
Buyers Work Center 71
Demand Workbench 72
Receiving 73
Receipts 74
Returns 76
Correcting Receiving and Return Transactions 76
Purchasing Month End and Accruals 77
Understanding EBS's Accrual Process 77
Loading Balances into the Accrual Tables 78
Additional Reconciliation Reports 78
Writing Off Accrual Transactions 79
Period End Accruals 79
Controlling Periods 80
4 Suppliers 81
Technical Update 82
Creating Suppliers 82
Quick Update 83
Company Profile/Organization 86
Tax Details 88
Address Book 90
Contact Directory 93
Business Classification 93
Products and Services 94
Banking Details 95
Surveys 97
Terms and Control/Accounting 97
Tax and Reporting 99
Purchasing 100
Receiving 101
Payment Details 102
Invoice Management 104
Ongoing Supplier Maintenance 104
Identifying Duplicate Suppliers 105
Merging Suppliers 105
5 Payables Setups 107
Required Setups 108
Operating Unit 108
Financial Options 108
Payables System Setups 112
Invoice Tolerances 113
Payables Options 114
Payment Terms 121
Special Calendars 123
Aging Periods 124
Bank Setups 125
Open First Payables Period 133
Profiles 133
Optional Setups 135
Hold and Release Reasons 135
Expense Report Templates 142
Distribution Sets 143
Folders 146
6 Payables Processing 149
Invoices 150
Manual Invoices 150
Defaulting Information During Invoice Entry 151
Invoice Batch Window 152
Invoice Workbench 153
Invoice Information Tabs 160
Entering Quick Invoices 188
Expense Report Processing in Payables 190
Netting Outstanding Receivables and Payables 193
Recurring Invoices 198
Importing Invoices 202
1099 Processing 205
Payables Processing Flow from Beginning to End 208
Invoice Validation 210
Invoice Approval 210
Creating Accounting Entries 211
Inquiring on Payables Invoices 212
Closing and Reconciling Payables 214
Validate All Transactions 214
Reviewing the Invoice on Hold Report 215
Creating Accounting Entries 215
Transferring Data to the General Ledger 215
Ensuring All Transactions Are Accounted and Transferred Prior to Closing the Period 215
Controlling Payables Periods 216
Balancing Payables to the General Ledger 217
7 Payments Setups 219
Setting Up Payments 220
Shared Setups 220
Disbursement-Specific Setups 233
System Profiles for Payments 244
Creating Templates for Streamlined Payment Processing 245
8 Payment Processing 249
Introducing the Managers 250
Payment Batches vs. Single Payments 251
Generating Single Payments 251
Voiding, Stopping, and Reissuing Payments 256
Refunds 256
Using the Payment Manager 257
Creating Requests for Payment 257
Scheduling Settlement Batches 260
Bills Payable Settlements 262
Bills Payable Setups 262
Managing Payment Processing 262
Determining Cash Requirements 269
Bank Reconciliations 270
Updating Transactions 270
Bank Reconciliation Reports 271
Calculating Balances Owed to Suppliers 271
Glossary 275
Index 281